Welcome to your Chapter 3: Secretary To The Governing Body
1.
3.
Define "Public Body"
4.
What is considered adequate notice?
5.
If you have 5 council members, and 2 of them go for lunch, could this be construed as a meeting?
6.
Are there exceptions that would allow a majority of the governing body to gather outside of a council meeting?
7.
What isn't required in a public notice?
8.
How many newspapers should you transmit to for a annual meeting notices?
9.
If Your Reorganization is in January For Your Municipality, What's The Latest Your Annual Notice Should Be Sent Out?
10.
Notices For Regular Meetings Have To Be Published To Comply With The Open Public Meetings Act
11.
For Special Meetings, What Matters Is You Sending The Notice, Not Having It Published
12.
If someone requests copies of meeting notices, does the request expire?
13.
To Hold A Meeting Not Properly Noticed, How Many/ What Percentage Of The Governing Body Is Needed?
14.
Under what circumstances can you waive the notice requirement?
15.
When unable to give adequate notice, are you required to do anything after the end of the emergency meeting?
16.
What are some other names for a closed meeting?
17.
What's needed to intiate a closed meeting?
18.
What are 5 subjects covered in a closed session?
19.
When it comes to the "Rice Notice"
20.
If The Clerk Is Being Discussed In Closed Session, Are They Excused From Doing Their Duties As Clerk?
21.
If A Meeting Isn't Properly Noticed, How Many Days Does Someone Have To Protest And Potentially Void All Action Taken During A Meeting?
22.
What is the name of the challenge that would void any and all actions taken at a meeting not adequately noticed?
24.
Who Are The Three People Who Can Prep The Agenda?
25.
When should an agenda be made available?
26.
What is the benefit of a properly prepared agenda?
27.
Are agendas permanent record?
28.
Which of the following aren't part of the recommended Order of Business?
30.
What are some things that can go on the consent agenda?
31.
Are items on the consent agenda open for discussion?
32.
Bill payments need to be authorized by the governing body
33.
When are reorganization meetings held?
34.
What business is done at the Reorganization Meeting? (Give 4)
35.
If the Mayor/Presiding officer is selected annually by the governing body, who is the chair of the meeting at the Reorganization Meeting?
36.
What are the two parliamentary procedure manuals?
37.
What is the main thing which makes an ordinance different compared to a resolution?
38.
For The Run Of The Mill Ordinance (Not A Bond Or Local Improvement), A Ordinance Must Be Published How Far Ahead Of The Public Hearing?
39.
For A Bond or Local Improvement, How Far Ahead Of The Public Hearing Does The Legal Advertisement Need To Be Published?
40.
The Date Of Publication and Date Of Hearing Are Counted With The Advertising Date
41.
Which Of The Following Isn't Required To Be Published With The Ordinance?
42.
A Public Hearing and The First Reading Have To Be How Many Days Apart Minimum?
43.
Final Adoption And The Public Hearing Are Required To Be The Same Day
44.
Final Adoption Needs to Be At Least
45.
After An Ordinance Passes, Another Notice Has To Be Published
46.
You Don't Need To Spread Ordinances In Full In The Minutes
47.
Minutes Are Meant To Be Comprehensive, Not Simply Comprehnsible
48.
Minutes Need To Be Done For Regular, Special, Emergency, and Closed Meetings
49.
In Faulkner Municipalities, The Mayor/Presiding Officer Doesn't Have To Sign The Minutes. Only The Municipal Clerk.
50.
Match The Motion To The Description
Special Motions
Privileged Motion
Main Motions
Subsidiary Motions
Incidental Motions
Motions to reopen matters previously voted upon.
Questions of procedure arising out of another pending rnotion or another rnotion or itern of business.
Change the wording, controls the discussion or disposes of a main motion without accepting or rejecting it.
- Do not relate to pending business but to special matters of immediate and overriding importance which, without debate, should be allowed to intemrpt the consideration of anything else.
Proposals to commit the organization to action. It is a motion that stands alone and does not apply to another motiou. There can be only one main motion on the floor at a time.
51.
Match The Motion To The Example
Incidental Motions
Subsidiary Motion
Special Motions
Privileged Motion
Adjourn, Recess, Question of Privilege
Take From The Table, Reconsider A Motion (If member voted on prevailing side), and Rescind, Repeal, or annul/amend something previously voted on
Point of Order, Withdraw or modify a motion, Suspend A Rule
End Debate, Amend, Refer To Committee, Limit or Extend Debate
52.
Name Three Methods Of Voting
53.
How is a roll call done?
54.
Abstaining is considered voting
55.
Until the results are announced, the action is not official and members of the governing body can change their vote
56.
In general terms, a tie vote defeats a motion
57.
What Are The Four Vote Result Determinations and Their Definitions? 0
58.
You are required to record the meetings of the governing body
59.
Recordings of a meeting are considered public record
60.
What do stored tapes need to be protected from?
61.
What Are Three Ways To Handle Tape Disposition (After Approval)
62.
What is the estimated shelf life of a audio tape under optimal conditions?
63.
Can a resolution amend or even appeal a ordinance?
64.
Name the type of ordinances which may need approval from State offices
65.
Who should handle the codification?
